![]() ![]() Note: to go back to your Expense Report, you can type “My Expense Reports” in the search bar, and select an Expense Report to view or change by clicking on the magnifying glass on the left-hand side. The Expense report will route for supervisor approval of the cost center Go through steps 5-6 with each transaction until all your expenses have the appropriate information.Ĭlick on submit once you have completed all of your transactions. Select the Next Transaction From the Left Column Steps to fill out an expense report include: Enter your name, department, and employee ID number.You can attach a receipt by uploading a document from your computer or by selecting a photo from the Mobile App. Trip Number: This is needed if the transactions are for overnight travel. Project: In most cases, you will not need a project, unless the purchase was part of a special University project.Ĭost Center: Your Cost Center will automatically populate, but it can be changed if necessary. Memo: This is required, and should be used to add a business reason for your Cost Center Manager. If you choose “Business Meal” or “Group Meal” you will be asked how many people attended and the names of those who attended. After hitting enter, the options will appear for you to select. The traveler is responsible for submitting expense report not more than 30 days after the expenses were paid or incurred, even if no reimbursement is due to. You can search for an Expense Item by searching keywords that may be used to describe the transaction. The expense reports can be regarded as reports highlighting the type of expenses that can be reimbursed and the type of expenses that cannot be reimbursed. All transactions need to be reconciled by the 15 th of the following month.Įnter in Dates, Expense Items, Memo, Project, and Cost Center, pertaining to each individual transaction as needed.Įxpense Item: This is used to categorize your purchase. Note: After purchases are made, it will take 3-4 business days before they are loaded onto Workday to be reconciled. Additional Worktags fill in automatically.Īt the bottom of the screen, select the credit card transactions that you would like to reconcile. Use I:Employee Travel or I:Student Travel if it is a reconciliation of travel receipts.įor travel, put in your Trip Number (see Spend Authorization box to find your trip number). Make sure the Company and Cost Center information is correct.Īdd in the Business Purpose: I:Non-Travel (for supplies & everyday purchases). Click Create New Expense Report for reconciling everyday purchases – Out of Pocket or One Card.Ĭlick Create New Expense Report from Spend Authorization and select the Spend Authorization pertaining to the Expense Report. Completing an expense report for your own expenses will help you better track your spending levels.
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